Sample Notice of Termination of Contract under RA 9184

When a government agency or entity is engaged in a public procurement project or a bidding process, it is important that all parties involved comply with the rules and regulations set by the law. The Republic Act 9184 or the Government Procurement Reform Act is the governing law that provides guidelines and procedures for government procurement. When a contract is awarded through a bidding process, it is the responsibility of both parties to fulfill the terms and conditions of the contract. However, there may be instances when either party may need to terminate the contract due to various reasons.

If you find yourself in a situation where you need to terminate a contract under RA 9184, it is important that you follow the proper steps and procedures to avoid any legal complications. Here is a sample notice of termination of contract under RA 9184 that you can use as a guide:

[Date]

[Contractor’s Name and Address]

Attention: [Contractor’s Representative]

Dear Sir/Madam:

Reference is made to the Contract Agreement entered into by and between [Agency’s Name and Address], hereinafter referred to as the “Agency,” and [Contractor’s Name and Address], hereinafter referred to as the “Contractor,” for the [Project Name]. Pursuant to Section 69.2, Rule XXIX of the Implementing Rules and Regulations of R.A. 9184, and the terms and conditions of the aforementioned Contract Agreement, we hereby issue this Notice of Termination of Contract for the following reasons:

[Insert reasons for termination of the contract]

As provided under Section 69.2, Rule XXIX of the IRR of RA 9184, the Contractor is given fifteen (15) days from receipt of this Notice of Termination to respond in writing as to why the contract should not be terminated. Failure to respond within the prescribed period shall serve as an indication that the Contractor accepts the termination of the contract.

In the meantime, we shall proceed with the following:

[Insert applicable actions to be taken by the Agency]

All obligations, responsibilities, and accountabilities of the parties shall cease upon the effective date of termination.

Please acknowledge receipt of this Notice by affixing your signature on the space provided below and return the duplicate copy of this Notice to our office.

Sincerely,

[Agency’s Name and Address]

By:

[Name and Title of Authorized Officer]

Acknowledge Receipt:

Received by:

[Contractor’s Representative]

Date:

[Insert Date]

The above sample notice of termination of contract under RA 9184 is just a guide. It is important to note that the reasons for termination and the actions to be taken by the agency must be in accordance with the law and the contract agreement. It is also important to consult with legal experts to ensure that all legal procedures are followed to avoid any legal disputes or complications.